Executive Assistant II (Administrative Services) – Hong Kong Children’s Hospital

Executive Assistant II (Administrative Services) – Hong Kong Children’s Hospital

Job title: Executive Assistant II (Administrative Services) – Hong Kong Children’s Hospital

Company: 醫院管理局

Job description: Rank : Executive Assistant II Office : Administrative Services Department, Hong Kong Children&rsquos Hospital (HKCH), Kowloon Central Cluster Pay : HK$17,888 – HK$21,743 per month Key Responsibilities: 1. To provide daily administrative and cler Rank : Executive Assistant II Office : Administrative Services Department, Hong Kong Children&rsquos Hospital (HKCH), Kowloon Central Cluster Pay : HK$17,888 – HK$21,743 per month Key Responsibilities: To provide daily administrative and clerical support. To coordinate and organize meetings, programmes and activities. To handle enquiries, perform reception duties, liaise and communicate with staff and clients. To prepare reports and draft meeting notes. To carry out general clerical duties that includes filing, data entry, statistics and record keeping. To manage the inventory of the Linen Exchange Room, monitor the performance and quality of the service contractors and assist the supervisor in the daily operation. To retrieve documents, compile statistics and data research. To compile reports including procurement and budgeting reports for management review. To help with the use of various hospital systems for supplies ordering, repair & maintenance and duty input as assigned by supervisor. Perform any other duties as assigned by supervisors. Entry Requirements: University graduates OR Has obtained a Diploma in a specialized function, and has completed F.5 / S.5 with: a. 5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent OR b. 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language and Chinese Language, and Level 2 in New Senior Secondary subjects/ &ldquoAttained&rdquo in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects, or equivalent. Preferred Attributes/Exposure: Preferably at least one year of working experience in administrative functions in healthcare industry. Working experience in reception counter with good telephone manner and customer-oriented. Have good interpersonal, organizational and communication skills. Responsible, self-motivated, outgoing and able to work independently Possess good knowledge in managing data for compilation of statistical report. Proficiency in PC applications, such as MS Access, Excel, Word, PowerPoint and Chinese word processing. Good command of written and spoken English and Chinese. Remarks: For Serving HA staff Serving staff who have completed F.5 / S.5 or equivalent and have 2 years&rsquo relevant experience within HA may also be considered. The selected candidate will be offered either contract or fixed term appointment for 1 – 3 years depending on his/her existing employment terms. The offer of salary for serving employees upon changes in appointment will be determined based on the remuneration package/employment terms of the staff concerned and prevailing policies. For External Applicants Appointment will be on contract terms for 1 – 3 years. 5% of total basic salary as end-of-contract gratuity may be offered upon completion of contract with satisfactory performance. Retiring / retired HA staff who wish to continue working for HA after their normal retirement may also apply. If selected, the terms and conditions of employment will be offered in accordance with prevailing policies of the Retired and Rehire Mechanism of HA. For All Applicants Renewal / extension of appointment will be subject to service needs, availability of funding and job performance. The selected candidate may be required to work irregular hour, perform shift duties and work outside normal working hours.. May be required to work in another work location to meet service needs of the HA. Please submit application online on or before 13 December 2021 . For enquiries, please telephone 3513 3304 or 3513 3306.

Expected salary:

Location: Kowloon, Hong Kong

Job date: Wed, 01 Dec 2021 23:28:48 GMT

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